Event Listing Policy

Last Updated: November 27, 2025
Version: 1.0

Our Mission

Your Dance Card serves as a comprehensive directory of social partner dance events in Vermont. Our goal is to help dancers discover events and help organizers reach their audience.

To fulfill this mission, we aggregate dance event information from multiple sources to create the most complete calendar possible for Vermont's dance community.

How Events Get Listed

Events appear on Your Dance Card through two primary paths:

1. Direct Submissions

Anyone can submit an event using our event submission form. These submissions are reviewed within 3-5 business days and published if they meet our content guidelines.

2. Public Source Aggregation

We also add events that are promoted publicly through:

Public venue calendars and websites
Social media posts and event pages
Posters and flyers in public spaces
Email lists and newsletters
Other publicly accessible sources

When we add an event from a public source, we make every reasonable effort to ensure accuracy and provide appropriate attribution.

How We Label and Track Event Sources

For each event, we keep a note of how it first appeared on the calendar:

Submitted by organizer: Events that come in through Your Dance Card's submission form or organizer tools
Submitted by community member: Events shared by community members (may be anonymous to the public)
Compiled from public listings: Events we add based on public sources (for example, a venue's website or a public social media page)
Added by staff: Events we add manually when we become aware of them through the community

Where practical, we may show this in the interface (for example, "Submitted by organizer" or "Compiled from public listings"). For public-source events, we try to link to an official organizer or venue website so dancers can find more details at the original source.

Special Handling for Residential Addresses

Events at private residences are treated differently from commercial venues for safety and privacy reasons:

For submitted events:

By default, we display only "Private residence - [City/Town]" publicly
Full addresses are shown only if the host explicitly opts in (with warnings)
Hosts can provide the full address via RSVP confirmation or contact methods instead of public display

For aggregated events:

If an event appears to be at a private home, we redact the address even if it's listed elsewhere
We link to the original listing where interested dancers can find full details
This reduces amplification of potentially sensitive information

Community submissions of residential events:

Community members can share publicly-listed residential events
These submissions may require verification before publishing
We always use redacted address display for non-host submissions of residential events

Removal requests:

Residential event listings have lower friction for removal
We honor all removal requests from occupants/hosts promptly
No need to prove "privacy concern" - residential status is sufficient reason

Our Philosophy on Public Information

If an event is promoted publicly, we consider that information to be public and include it in our calendar to serve the dance community.

We believe that:

Dancers benefit from having all events in one place
Organizers benefit from increased visibility
The community is stronger when information is accessible
Aggregation of public information serves the common good

We generally do not remove accurate listings of public events because our mission is comprehensive community coverage.

Privacy Concerns We Recognize

While we believe in comprehensive coverage, we take genuine privacy and safety concerns seriously:

Private Residences

Even if an event at a home is listed elsewhere, we recognize that aggregation can increase visibility in ways that may affect personal safety.

We will honor removal requests for events at private residences.

If you host events at your home and have concerns about address visibility, please contact us at events@yourdancecard.com to discuss alternatives.

Unlisted Addresses

If you're promoting an event publicly but NOT publishing the address (e.g., "contact for address"), we respect that and won't publish the address either.

Safety Issues

If listing an event could create a genuine safety concern (stalking, harassment, etc.), please contact us immediately to discuss.

What Are Not Privacy Concerns

The following are not privacy concerns under this policy:

Control preferences: Wanting to control where your public event information appears
Aggregation objections: Objection to aggregation of publicly available information
Brand considerations: Concerns about how aggregation affects your brand or business model
Competitive concerns: Not wanting to appear alongside certain other events or organizations

These are legitimate business concerns, but they are not privacy issues. Our mission is comprehensive community coverage, and we cannot honor removal requests based on these grounds.

Your Rights as an Event Organizer

If You Submitted the Event Directly

Edit anytime: Log into your account to update event details
Delete anytime: Remove your event listing through your account
Contact us: Email events@yourdancecard.com for assistance

If We Added Your Event From a Public Source

Request corrections: Email events@yourdancecard.com with accurate information - we'll update promptly
Claim your listing: Create a free account and request verified organizer status to manage your events directly
Discuss concerns: Contact events@yourdancecard.com to discuss genuine privacy or safety concerns

How We Work With Organizers

We're not trying to compete with organizers - we're trying to help dancers discover your events and help you reach your audience.

We're happy to:

Correct any inaccurate information immediately
Link prominently to your website or calendar
Add you as a verified organizer with edit access to your listings
Work with you to present information accurately
Provide analytics showing how many people clicked through to your event

We want to be helpful. If something isn't working for you, let's talk about it.

Content Guidelines

All events listed on Your Dance Card must:

Be Appropriate

Social partner dance events (contra, swing, salsa, blues, fusion, etc.)
Welcome to the general dance community
Appropriate for all ages or clearly marked if age-restricted

Be Accurate

Correct date, time, and location
Accurate cost information
Working contact information

Not Include

Events that discriminate based on protected characteristics
Events promoting hate, violence, or illegal activity
Spam or commercial solicitations unrelated to dance
Sexually explicit content

We reserve the right to decline or remove any listing that doesn't meet these guidelines.

Removal Requests

Valid Removal Reasons

We will remove or modify listings when:

The event information is inaccurate
The event is at a private residence and the organizer requests removal
The listing creates a genuine safety concern
The event no longer meets our content guidelines
The event has been cancelled

How to Request Removal

Email events@yourdancecard.com with:

Specific event(s) you're concerned about
Reason for removal request
Your relationship to the event (organizer, venue owner, etc.)
Contact information for verification

We'll respond within 3-5 business days.

How We Handle Removed or Sensitive Events

When someone raises a genuine privacy or safety concern, we may:

Scrub personal submitter information (for example, remove a named contact or account link) while keeping an event listing that is clearly public elsewhere, or
Remove or heavily redact the event listing itself where the concern involves private residences, unlisted addresses, stalking/harassment, or similar risks

Internally, we keep a minimal, redacted record that an event or pattern was removed for privacy or safety reasons. This helps us avoid automatically re-listing the same event from other sources without review. These internal flags are not public and contain only the minimum information needed to prevent re-listing problematic content.

Our approach is "best efforts": We design our tools and practices to respect privacy and safety concerns, and we act as quickly and fairly as we can when issues are reported. However, we cannot guarantee we will never miss a case—we're a small team doing our best to serve the community responsibly.

If We Decline Removal

If we determine that a removal request doesn't meet our criteria for genuine privacy or safety concerns, we'll explain our reasoning and offer alternatives like:

Correcting any inaccurate information
Adding prominent links to your preferred calendar
Giving you verified organizer access to manage the listing
Finding other ways to address your concerns

Dispute Resolution

If you believe we've made an error in applying this policy:

Email us: events@yourdancecard.com with your concern
We'll review: We'll take a fresh look at the situation
We'll respond: Within 3-5 business days with our decision and reasoning
Further discussion: If you're still not satisfied, we're open to continued dialogue

We're a small operation run by community members. We're not perfect, but we're trying to do right by the dance community.

Changes to This Policy

We may update this listing policy from time to time to reflect our evolving practices and community feedback.

Changes will be posted here with an updated "Last Updated" date. Material changes will also be announced via our website and/or email to known organizers.

Questions or Feedback

This policy is based on our best understanding of how to serve the Vermont dance community. We welcome your feedback.

Contact us:

Email: events@yourdancecard.com
General feedback: feedback@yourdancecard.com

Our Commitment

Your Dance Card exists to serve Vermont's dance community. We believe in:

Transparency: Being clear about how we operate
Collaboration: Working with organizers, not against them
Flexibility: Adapting to community needs
Respect: Taking genuine concerns seriously
Service: Putting community benefit first

We're dancers building a tool for dancers. If this policy isn't working for the community, let's talk about it.

Contact: events@yourdancecard.com