Your Dance Card

VT

Partner & social dance events across Vermont.

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Privacy Policy

Last Updated: November 28, 2025
Version: 1.3

Who We Are

Your Dance Card is operated by Fifty-Fifty: Partners in Dance, LLC, a Vermont-based business. We run yourdancecard.com as a free, community-driven calendar of social partner dance events in Vermont.

Our mission is simple: make it easy for dancers to find events and for organizers to reach their audience. We centralize information about contra dances, swing dances, salsa, fusion, and other partner dance events that would otherwise be scattered across Facebook, email lists, and individual websites.

This privacy policy explains what information we collect, how we use it, and your rights regarding your data.

Contact us:

  • Email: privacy@yourdancecard.com
  • Mail: Fifty-Fifty: Partners in Dance, LLC, 145 Pine Haven Shores Rd, Unit A5333, Shelburne, VT 05482

The Short Version

What we collect: Email addresses for event submissions and optional accounts, names and contact info you provide when submitting events, and basic usage statistics.

How we use it: To run the calendar, send you confirmations, and improve the service.

What we share: Event information is public. We use Supabase (database), Vercel (hosting), and Resend (email). We don't sell data or use it for advertising.

Your rights: You can access, correct, or delete your information at any time by contacting us.

Read on for complete details.

What This Policy Covers

This privacy policy applies when you:

  • Visit yourdancecard.com
  • Submit an event to the calendar
  • Create an account (optional)
  • Receive emails from us
  • Interact with our service in any other way

About Our Service:

Your Dance Card is currently free for all users. We may introduce optional paid features in the future, such as enhanced analytics for event organizers. Any such changes will be clearly communicated and remain optional. This privacy policy will be updated to reflect any new features that affect how we handle data.

Information We Collect

Information You Provide Directly

When you submit an event:

  • Event details (title, description, date, time, location, dance styles)
  • Organizer name and contact email
  • Venue name and physical address
  • Optional: organizer phone number, event website, cost information

For events at private residences: We treat home addresses differently from commercial venues. When you submit an event at a private residence, we ask whether you want the full address displayed publicly. By default, we show only "Private residence - [City/Town]" and provide a way for interested dancers to contact you for full details. This reduces safety and privacy risks associated with publicly listing home addresses.

If you are not the host of a residential event but want to share it with the community, we will list the event in a redacted format and may require verification before publishing.

When you create an account (optional):

  • Email address
  • Name
  • Password (stored encrypted - we never see your actual password)

When you contact us:

  • Whatever information you choose to include in your message

Information We Collect Automatically

Technical data:

  • IP addresses (logged temporarily by our hosting provider for security)
  • Access timestamps
  • HTTP request details

Our hosting provider (Vercel) keeps these server logs for security and troubleshooting, then automatically deletes them according to their retention policy.

Security and abuse prevention: When you use our forms (including anonymous submissions), our systems may record additional technical information such as IP address, browser type, and timestamps. We use this information to:

  • Keep the service secure
  • Prevent abuse and spam
  • Investigate harmful, illegal, or abusive content if necessary
  • Comply with legal obligations when required

For example, if someone attempts to use our submission forms to share harmful, illegal, or abusive content, we may use IP and related technical logs to investigate and, where required, cooperate with law enforcement.

We do not keep these logs longer than reasonably necessary for security and abuse-prevention purposes. Submission-related IP logs are typically retained for up to 90 days and then deleted or anonymized, unless we are required to preserve them longer for legal or security reasons. We do not permanently attach IP addresses to published events—they are used only for internal security and abuse handling.

Usage analytics We use Plausible Analytics for privacy-focused website analytics. Plausible doesn't track individuals, doesn't use cookies, and provides only aggregate statistics (like "50 people viewed the events page today").

Information We Don't Collect

We do NOT collect:

  • Credit card information (the service is free)
  • Precise geolocation data
  • Browsing history outside our site
  • Social media activity
  • Information from data brokers or third parties
  • Any sensitive personal information (health data, financial records, etc.)

How We Use Your Information

We use the information we collect to:

Operate the calendar:

  • Display event listings publicly
  • Process event submissions
  • Moderate content for appropriateness
  • Maintain the accuracy of event information

Communicate with you:

  • Send confirmation emails when you submit an event
  • Notify you about the status of your submission (approved, needs revision, etc.)
  • Respond to your questions or support requests
  • Send optional updates about the service (if you opt in)

Improve the service:

  • Analyze aggregate usage patterns to understand what features are useful
  • Fix bugs and troubleshoot technical issues
  • Plan new features based on community needs

Comply with legal obligations:

  • Respond to valid legal requests
  • Enforce our terms of service
  • Protect against fraud or abuse

We do NOT:

  • Sell your data
  • Use your data for advertising or marketing third-party products
  • Share your data with advertisers
  • Track you across other websites
  • Build profiles for behavioral advertising

Public Display of Information

Your Dance Card Is a Public Calendar

This is important: Event information you submit is publicly displayed on yourdancecard.com for anyone to view. This includes:

  • Event title, description, date, time, location
  • Organizer name and contact email
  • Venue name and (depending on venue type) physical address
  • Any other details you include in your submission

This information is visible to:

  • Anyone who visits the website (no account required)
  • Search engines that index our site
  • Anyone who shares links to events

Why it's public: The whole point of Your Dance Card is to help people find dance events. Making event information publicly accessible serves this community benefit.

Critical: Private Residence Addresses

Events at private homes are more sensitive than events at studios, bars, or public venues. We treat them differently on purpose.

By default, when you submit an event at a private residence:

  • We store the full address internally for verification and communication
  • We display only a redacted version publicly, such as "Private residence – [City/Town]"
  • We may link to an external event page where you have chosen to publish the full address

If you are the host and explicitly opt in, we may show the full address on Your Dance Card, but we will:

  • Warn you clearly about the risks of publishing your home address
  • Mark the listing as a private residence so dancers understand what they're attending
  • Honor any later request from you to remove or re-redact the address

If someone else submits a residential event that you host:

  • We will always use a redacted display for your address
  • We may verify the listing before publishing
  • We will honor removal or redaction requests from occupants promptly

If you live at a private residence that appears in a listing on Your Dance Card, you can ask us to either:

  • Hide your full address on Your Dance Card (showing only "Private residence – [City/Town]"), or
  • Remove the event listing from Your Dance Card entirely

We'll process reasonable occupant requests as quickly as we can, and will also stop re-aggregating that event from external sources, even though we cannot control listings on other websites.

Removing Your Event Information

Your Dance Card lists events in two main ways:

  • Events that you or your organization submit directly through the site
  • Events that we add from public sources (for example, your website or a public Facebook page)

Because of that, removal works a little differently depending on how the event was created.

If you submitted the event directly

If you (or your organization) submitted an event through Your Dance Card:

  • You will be able to edit or remove your event through your account once organizer tools are available.
  • Until then, you can email us and we will update or remove the listing for you.

In either case, we may ask you to confirm that you are connected to the event or organizer before making changes.

Scrubbing personal information: In some cases, when you request removal of a direct submission, we may offer to remove your personal submitter information (name, email, account association) while keeping the event listing based on publicly available information about the event. This helps maintain comprehensive community coverage while respecting your privacy preferences.

If we added your event from a public source

If we listed your event based on publicly available information (for example, your website, a public Facebook page, or another public calendar), we treat that as part of our role as a community directory.

  • We generally do not remove accurate listings of public events solely because they are aggregated here.
  • We handle corrections, updates, and removal requests for these listings according to our Listing Policy, which balances comprehensive coverage with genuine privacy and safety concerns.

We will always take removal or modification requests seriously where there is a real privacy or safety concern (for example, events at private residences, unlisted addresses that were posted in error, or specific safety issues such as stalking or harassment).

Contact information:

Information Sharing and Third-Party Services

We use several trusted third-party services to operate Your Dance Card. Here's exactly who sees your data and why:

Supabase (Database and Authentication)

  • What they do: Store all event data, user accounts, and authentication
  • What they receive: Everything we collect (event details, account info, etc.)
  • Why we use them: Secure, reliable database and authentication service
  • Their privacy: Supabase is SOC 2 Type II certified and GDPR compliant
  • Location: Data stored in US-based servers

Vercel (Web Hosting)

  • What they do: Host and serve the yourdancecard.com website
  • What they receive: IP addresses, access logs, HTTP requests
  • Why we use them: Fast, reliable web hosting
  • Data retention: Server logs kept according to their retention policy
  • Location: Global CDN with data centers worldwide

Resend (Email Delivery)

  • What they do: Send emails on our behalf
  • What they receive: Email addresses and message content for emails we send
  • Why we use them: Reliable transactional email delivery
  • Their access: Only processes emails to deliver them; doesn't use data for other purposes
  • Location: US-based service

Map Services (Outbound Links Only)

  • What they are: OpenStreetMap, Google Maps, and Apple Maps
  • How we use them: We provide outbound links to these services so you can view event locations
  • What they receive: Event location information (address, city, venue name) ONLY when you click a map link
  • What we send: Nothing! We don't use their APIs or embed their maps. These are simple outbound links.
  • Your privacy: Clicking a map link takes you to that service's website. Once you're there, their privacy policy applies, not ours.
  • Why we offer multiple options: You can choose which map service to use. We default to OpenStreetMap for privacy-conscious users, but also offer Google Maps and Apple Maps for convenience.

We do not share your information with any other third parties except:

  • When required by law (court orders, subpoenas, etc.)
  • To protect our rights or prevent fraud
  • With your explicit consent

Data Security

We take reasonable measures to protect your information from unauthorized access, loss, or misuse:

Technical measures:

  • Encrypted connections (HTTPS) for all data transmission
  • Secure password storage (hashed and salted, never stored in plain text)
  • Regular security updates for our software and services
  • Access controls limiting who can view sensitive data

Organizational measures:

  • Limited access to personal data (only what's needed to operate the service)
  • Regular review of our security practices
  • Prompt response to reported security issues

However: No system is 100% secure. We cannot guarantee absolute security of your data. If we discover a security breach affecting your personal information, we'll notify you promptly.

Your Privacy Rights

You have the following rights regarding your personal information:

Access

Request a copy of the personal information we hold about you.

Correction

Request correction of inaccurate or incomplete information.

Deletion

Request deletion of your personal information, subject to legal retention requirements.

Objection

Object to certain processing of your information.

Data Portability

Request your data in a portable format where technically feasible.

Withdraw Consent

Withdraw consent for optional communications at any time.

How to exercise these rights: Email privacy@yourdancecard.com with your request. We'll verify your identity (typically by confirming via your account email or other reasonable means) and respond within 3-5 business days for simple requests, or up to 30 days for complex requests.

Note: We offer these rights voluntarily to all users as part of our commitment to privacy, regardless of whether privacy laws in your jurisdiction require us to do so.

Cookies and Tracking

Authentication cookie: If you create an account, we use a secure session cookie to keep you logged in. This is essential for the service to work and cannot be disabled if you want to use an account.

No advertising or tracking cookies: We do not use cookies for advertising, tracking across websites, or behavioral profiling.

Future analytics: When we implement Plausible Analytics, it will not use cookies and will not track individual users.

Data Retention

We retain your information for as long as necessary to provide the service and fulfill the purposes described in this policy:

Event data:

  • Published events: Retained indefinitely to maintain historical record
  • Declined or expired submissions: Deleted after a reasonable period

Account data:

  • Active accounts: Retained while your account is active
  • Deleted accounts: Permanently deleted within 30 days of deletion request

Email logs:

  • Transactional emails: Retained by our email provider according to their retention policy
  • Optional communications: Unsubscribe data retained indefinitely to honor your preferences

Server logs:

  • Retained by hosting provider according to their retention policy for security purposes

You can request deletion of your data at any time by contacting privacy@yourdancecard.com.

Children's Privacy

Your Dance Card is not directed at children under 13. We do not knowingly collect personal information from children under 13. If we learn we have collected information from a child under 13, we will delete it promptly.

If you believe we may have information from a child under 13, please contact us at privacy@yourdancecard.com.

Email Communications

Transactional emails (cannot opt out):

  • Event submission confirmations
  • Account-related notifications
  • Responses to your support requests

These are essential to providing the service you requested.

Optional emails (can opt out):

  • Service updates and announcements
  • Community news and highlights

You can opt out of optional emails at any time using the unsubscribe link in any email or by contacting us.

Events From Public Sources

Your Dance Card serves as a comprehensive directory of social partner dance events in Vermont. In addition to events submitted directly to us, we may also add events that are promoted publicly (on websites, social media, public venue calendars, posters, etc.).

For our detailed policy on how we handle publicly-listed events, including removal requests and privacy considerations, please see our Listing Policy.

The key points:

  • If you submit an event, you can edit or remove it anytime
  • If we added your event from a public source, you can request correction or discuss privacy concerns
  • We take genuine privacy and safety concerns seriously, especially for events at private residences

Changes to This Policy

We may update this privacy policy from time to time. When we do:

How we'll notify you:

  • Update the "Last Updated" date and version number at the top
  • For minor changes (typos, clarifications): no special notification
  • For material changes affecting your rights: we'll email you and/or post a prominent notice on the site

Your options:

  • Review this policy periodically to stay informed
  • If you disagree with changes, you can delete your account
  • Continued use of the service after changes means you accept the updated policy

International Data Transfers

Your Dance Card is based in the United States. If you access our service from outside the U.S., your information will be transferred to, stored in, and processed in the United States.

By using our service, you consent to this transfer. We take reasonable steps to protect your data regardless of where you're located.

Questions, Concerns, or Complaints

We want to hear from you if:

  • You have questions about this policy
  • You want to exercise your privacy rights
  • You have concerns about how we handle your data
  • Something in this policy is unclear

Contact us:

Our Commitment

Your Dance Card exists to serve Vermont's dance community. We're not a surveillance company, an ad platform, or a data broker. We're dancers building a tool for dancers.

Our principles:

  • Collect only what we need to run the service
  • Be transparent about what we do with your data
  • Give you control over your information
  • Protect your data with reasonable security
  • Respond promptly when you have questions or concerns

This policy reflects these principles. If we ever drift from them, we hope you'll let us know.

Policy Changelog

Version 1.3 (November 28, 2025)

  • Updated analytics section: Plausible Analytics is now implemented (previously listed as planned)
  • Removed broken link to privacy policy changelog page

Version 1.2 (November 27, 2025)

  • Initial published version

Effective Date

This privacy policy is effective as of November 27, 2025.

Contact: privacy@yourdancecard.com